SERVICES THAT A PCO CAN PROVIDE

A PCO can take care of as much or as little as you require. It is important to decide which of these services are required so that a tender document can be produced and submitted. A full range of services would be likely to include:

Preliminary Conference Services 
• Assistance with conference bids
• Venue research, feasibility and negotiation
• Advice and consultancy services
• Help in defining objectives
• Guidance on conference taxation liabilities
• Preliminary timeline 
• Meetings & minutes of organising committee
​• Liaison with airlines & destination bureaus
​• Liaison with production companies
• Insurance cover
• Design and development of conference branding
​

Conference Set-up and Financial Support
• Secretariat and office facilities, including mailing address
• Online registration processing systems
​• Food and beverage co-ordination
• Décor and staging
​• Tour programmes
​• Transfers and on-site transportation
​• Accommodation bookings 
• Scientific or technical programme support
• Online Abstract management
• Gifts and conference accessories
• Speaker management
• Sponsorship & Exhibition sales and management
• Income and expenditure budget
• Finance consultancy – seeding fund, sponsorship, exhibition, grants, registration fees
• Book-keeping, GST returns
• Control of bank accounts, income and expenditure ledgers

---

On-Site Services 
• Poster sessions
• Speaker liaison
• Marketing and public relations
• Venue management
• Press office
• Staffing on site
• Social events
​• Audio-visual & IT management
• Conference virtual streaming & recording
​• On-site services – electronic message systems, signs, security

Post Conference Activities
• Closure of conference accounts
• Full Post-event report
• Post-event evaluation